How To Enable Account Track On The Machine
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How to Enable Account Track on the Machine
Guide on how to enable the account track settings on the machine.
When to use Account Track:
Account track can be used when everyone must enter a code to use the device to keep track of copying and printing. Codes can be assigned to each individual, or by department, or by client files, etc. When a code must be entered to track all copying and printing, Account Track is the easiest to use because it can be set to require only a password to authenticate at the device for copying or at the printer driver for printing. This saves users time. Passwords should therefore be kept numeric to make authenticating as quick and easy as possible, though alphanumeric passwords are also possible.
Via Machine Web Connection (For The Older Machine Series / Non I-Series Machine):
STEP 1: Access the machine Web Connection. Click this LINK to check on how to access the machine Web Connection.
STEP 2: Access the machine Web Connection from the PC browser. Click this LINK on how to access Web Connection from the browser.
STEP 3: Logout from public then login as Administrator and go to [User Auth/Account Track] > [General Settings] OR [Authentication Type] > Turn ON Account Track and set the Account Track Input Method to [Account Name & Password] or [Password only].
STEP 4: Click OK to save
STEP 5: Register a Username and Password, on the machine Administrator mode go to [User Auth/Account Track] > [Account Track Settings] > then click [New Registration] to register a new use
STEP 6: Enter the Password and Name for the new user. Change the Function Permission and Allowance Set accordingly if needed. Then click [OK] to save.
STEP 7: Once registered, users should be able to use the username and password to access the machine. Please refer to this LINK on how to update the username and password on the printer driver for Windows OS or this LINK for MAC OS.
Via Machine Web Connection (For The Newer Machine Series / I-Series Machine):
STEP 1: Access the machine Web Connection. Click this LINK to check on how to access the machine Web Connection.
STEP 2: Access the machine Web Connection from the PC browser. Click this LINK on how to access Web Connection from the browser.
STEP 3: Logout from public then login as Administrator and go to [User Auth/Account Track] > [Authentication Method] > Turn ON Account Track and set the Account Track Input Method to [Account Name & Password] or [Password only].
STEP 4: Click OK to save
STEP 5: Register a Username and Password, on the machine Administrator mode go to [User Auth/Account Track] > [Account Track Settings] > then click [New Registration] to register a new use
STEP 6: Enter the Password and Name for the new user. Change the Function Permission and Allowance Set accordingly if needed. Then click [OK] to save.
STEP 7: Once registered, users should be able to use the username and password to access the machine. Please refer to this LINK on how to update the username and password on the printer driver for Windows OS or this LINK for MAC OS.
Via Machine Control Panel:
STEP 1: On the machine Control Panel, click [Menu] > [Utility] > [Administrator Settings] > [User Authentication/Account Track] > [General Settings] or [Authentication Type] > Turn ON Account Track and set the Account Track Input Method to [Account Name & Password] or [Password only].
STEP 2: Click [OK] to Save the settings. A message will prompt "Are you sure you want to clear Used Administrator's Data?", select [Yes] and then click [OK].
STEP 3: Once enabled, go to [Menu] > [Utility] > [Administrator Settings] > [User Authentication/Account Track] > then go to [Account Track Settings] as this option will be available already.
STEP 4: Select [Account Track Registration] to register a new user.
STEP 5: To register a new user, select an available number and click [Edit] to add or register the username and password.
STEP 6: Enter the Account Name and Password for the new user. Select the [Function Permission] and [Allowance Set] at the bottom to set the needed functions for the user if needed. Click [OK] to save and exit. Click [Close] until the Main Menu.
STEP 7: Once registered, users should be able to use the username and password to access the machine. Please refer to this LINK on how to update the username and password on the printer driver for Windows OS or this LINK for MAC OS.
Quick Notes: Only use either User Authentication Settings or Account Track Settings at a time, don't enable both options as this will not work. If the Authentication Type will be changed to another option, the usernames and passwords that were registered on the machine will automatically be removed and there's no other way to retrieve them. Thus don't just turn OFF or change the Authentication Type if it is already enabled.